Privacy notice: Integrating Trees Network

It will tell you:

• which personal information we will collect and use
• why we need this personal information and what we will use it for
• how we will get this information
• how long we will store it for
• whether there are other recipients of your personal information

We are the controllers for any personal information you give to us.

Data Protection Officer
Directorate for Internal Audit & Assurance
Scottish Government
3D North
Victoria Quay
Leith
Edinburgh
EH6 6QQ
DataProtectionOfficer@gov.scot

Scottish Forestry
Saughton House
Broomhouse Drive
Edinburgh
EH11 3XD

Phone: 0131 370 5250
Scottish.Forestry@forestry.gov.scot

We will only collect and process the following personal information:

• name
• address
• telephone
• email contact

If you’ve volunteered to be involved in network events, we will also collect some information about your farm, croft or smallholding.

The lawful basis we rely on to process personal data for the above purposes is article 6 (1) of the UK GDPR:

(a) – you have given us your consent
(e) – to enable Scottish Government and Scottish Forestry to carry out a task in the public interest – facilitating the Integrating Trees Network

We will only use the information that you have given us to us in order to let you know about events, information and activities relating to the Integrating Trees Network.

This information will not be shared with any other organisation. Scottish Forestry is an agency of Scottish Government and a data sharing agreement is in place. We also use some information e.g.: age and gender, as part of our equalities monitoring, but this is anonymised.

Your information is securely stored in encrypted digital files with highly restricted access.

We will keep your personal information for up to 1 year after the completion of the network project and may contact you to ask for your help in evaluating the project.

We will then review whether we need to retain your information for the purpose of further evaluation. If not we will delete all digital files.

Under data protection law, you have rights including:

• the right to ask us for copies of your personal information
• the right to ask us to change information you think is inaccurate
• the right to ask us to complete information you think is incomplete
• the right to ask us to restrict the processing of your information in certain circumstances
• the right to object to the processing of your personal data in certain circumstances
• the right to ask us to delete your data at any time

You are not required to pay any charge for exercising your rights. If you make a request, we have one month to respond to you.

You can email the Data Protection Officer if you wish to make a request.

This privacy notice was first published May 2021. We will keep this privacy notice under regular review to make sure it is up to date and accurate.